GRAYS HARBOR PUBLIC DEVELOPMENT AUTHORITY Enterprise Building 50 Enterprise Lane Elma, Washington, WA 98541 Board of Directors Meeting Minutes of January 16, 2007
	THOSE IN ATTENDANCE: Board Directors: Commissioner Bob Beerbower, Commissioner Jack Thompson, Steve Poler, John VanDijk, Ron Rogstad and Art Tanner Guests: Tom Donovan, Joe Long, Mike Christianson, Bob Esposito, Debi Tracy, Dee Ann Shaw and Terry Loney Staff: Tami Garrow, Art Blauvelt, Joel Rett, Stan Ratcliff, Ross Read and Sandi DeLoe REGULAR BUSINESS: 1. ROLL CALL: Chairman Jack Thompson called the meeting to order at 12:00 p.m. Jim Eddy did not attend due to other commitments. Jack Thompson called for a recess. 2. EXECUTIVE SESSION: Jack Thompson announced that there would be an executive session for one hour to discuss the lease or sale of property; litigation or potential litigation and evaluation of public employee issues with legal counsel. No action will be taken in the executive session. At the conclusion of the executive session the Board will reconvene for the regular board meeting. The meeting reconvened at 1:00 p.m. 3. PRESENTATION: - Tom Donovan spoke about the possibility of Grays Harbor Energy, LLC beginning construction on the combustion turbine plant if contracts are signed with potential customers. Construction would take about twelve months and could employ approximately 350 during the construction phase. - Mike Christiansen updated the Board on the progress of the Asset Sales Agreement and presented a check for the PDA portion of sales for the 4th quarter of 2006. 4. CORRESPONDENCE: - Grays Harbor County approval of request for .08 funds to assist in construction of a 40,000 square foot general purpose building. - Pacific Mountain Workforce Development Council, eliciting financial support to underwrite a Resource Mapping Study. Discussions included how GHPDA can benefit from the study. Tami is seeking consensus from Board members. It was agreed to contribute $1,000 if needed. No motion is necessary since it is within CEO spending authority. - Grays Harbor’s Sixth Annual State of Grays Harbor meeting is January 24, 2007 from 7:30 to 9:00 a.m. at the Aberdeen Rotary Log Pavilion. Tami encouraged Board members to attend. - Washington State Department of Ecology acknowledging Environmental Lab Accreditation. Tami praised the efforts of the staff for their ability to run and maintain the laboratory and sewage treatment plant in order to obtain the required Annual Lab Accreditation and Certificate of Compliance. 5. ACTION ITEMS: - Approval of the December 19, 2006 Board Meeting Minutes – A motion was made, seconded and approved with all Board members voting in favor. - Approval of Resolution 2007-01, Authorizing an Applicant Agent and Alternate Applicant Agent for the Federal Emergency Management Act (FEMA) – Additional bad weather during the month of December prompted the County and GHPDA to adopt a Declaration of Emergency for related wind and flood damages. A new GHPDA resolution is required for FEMA assistance for additional storm damage. A motion was made, seconded and approved with all Board members voting in favor. - Approval of Resolution 2007-02, Adopting Grays Harbor County All Hazards Mitigation Plan – Stan explained the importance of the ability to receive FEMA assistance if GHPDA has an All Hazards Mitigation Plan and the ability to adopt the Grays Harbor County plan. A motion was made, seconded and approved with all Board members voting in favor. - Approval of Expenditure Authorization 2007-01, Site Improvements. - A motion was made, seconded and approved with all Board members voting in favor. - Approval of Resolution 2007-02, Infrastructure Improvements-Plant Island - A motion was made, seconded and approved with all Board members voting in favor. - Approval of Expenditure Authorization 2007-03, Electrical Infrastructure Improvements – A motion was made, seconded and approved with all Board members voting in favor. - Approval of Expenditure Authorization 2007-04, Water and Sewer Infrastructure Improvements - A motion was made, seconded and approved with all Board members voting in favor. - Review of December Preliminary Financial Statements – Final 2006 Financial Statements will be presented at the February Board meeting. - Review of December Investment Report – A motion was made, seconded and approved with all Board members voting in favor. - Approval to Pay Expenditures – A motion was made, seconded and approved with all Board members voting in favor. NOTE: The Finance committee meets prior to each Board meeting to review all expenditures, financial statements and the investment reports. 6. REPORTS: - Maintenance Update – Ross Read • Additional potable water sampling continues for the Department of Health due to storm related issues • Assisted contractors on new sewer connection for Warehouse 34 • Repairing rollup doors at West Park warehouses • Working on warehouse improvements for existing tenants • Plowed parking lots and roads during bad weather • Refurbished lighting in Water Treatment Building for tenant • Repaired roof leaks on various buildings • Researched data connectivity for West Park tenant • Received Annual Wastewater Treatment Plant Lab Accreditation and Certificate of Compliance - Services Update – Stan Ratcliff • Working on the All hazards Mitigation Plan in conjunction with the Grays Harbor County Plan • Component sales attributable to availability of documents provided by Administrative Assistant • Working with County and State for Reactor Building elevator requirements for repairs • Northwest Laborers and Employees Training Trust Fund holding scaffolding class this week in Enterprise Building; next class scheduled for March • Grays Harbor College is holding Commercial Driver’s License classes in Enterprise Building - Projects Update – Joel Rett • Landslide project complete; submitted final reimbursement report ; Emergency Management Division completed inspection • Flood damage repaired by Rognlin’s declared a federal emergency disaster by Federal and County on 12/12/07; Pacific International Engineering working on permits associated with the project • CH2M Hill recommended options for well; looking at options for relocation and filtration packages for best design and alternative sources in the event of total loss of the well. • Insurance covers flood with a deductible of $250,000; working with FEMA to understand what they will cover. • Gathering information for wind damages December 13th and 14th with FEMA and insurance company • Several requests for use of Cooling Tower 5 for radio tower • Administration Building Elevator contract in progress - Board Member Update: None. - CEO Update – Tami Garrow • State of Grays Harbor January. 24th at 8 a.m. • Met with City of Lacey and other Job Development Fund awardees on January 15th in Olympia; our project is included in Governor’s Capital Budget and we will be seeking legislative support for inclusion in House and Senate budgets • Will present to CERB Board on Thursday for our $1 million loan/grant request CERB staff has recommended $1 million loan at _ percent interest for 15 years, first payment in January 2009 • Working with Grays Harbor College on Natural Resources training program at Satsop • Attended Coastal Caucus sendoff; economic development and workforce training are on the front burner for both the Governor and the legislature • Working with BMT on plans for 2007 and our JDF project • Will attend NAIOP Sound Real Estate Forecast, Tacoma January 23rd; will attend Thurston EDC event/meeting with China delegation of businesses in early February • Responded to multiple inquiries for Flex-tech building; also inquiries for building space and land • WEDA Winter Conference and Legislative reception set for February 27th in Olympia • Planning Washington D.C. Trip with “Jobs Team” participants for February, date to be determined 7. OLD BUSINESS: None. 8. NEW BUSINESS; • Columbia Pacific RC&EDD Invoice asking for 2007 membership. Membership for 2006 was $2,500. Ron Rogstad made a motion to pay the same amount as last year. John VanDijk seconded the motion. The motion passed with all Board members voting in favor. • Committees and Representatives o Marketing Committee – John VanDijk noted that there is a vacancy on the Marketing Committee and nominated Art Tanner to the position. Steve Poler seconded the motion. The motion passed with all Board members voting in favor. o Chairman of the Board – Jack Thompson had expressed last November that a new Chairman of the Board be appointed. John VanDijk made a motion to elect Ron Rogstad as Chairman of the Board. Jack Thompson called for further nominations. With no further nominations, Bob Beerbower seconded the motion. The motion passed with all Board members voting in favor. o Vice Chairman – The existing Vice Chairman is Bob Beerbower. Bob Beerbower made a motion to nominate Steve Poler to the Vice Chairman position. Jack Thompson called for further nominations. With no further nominations, John VanDijk seconded the motion. The motion passed with all members voting in favor. Tami noted that the Vice Chairman would be a member of the Executive Committee. o Finance Committee – The current Finance Committee consists of Ron Rogstad, Steve Poler and John VanDijk. Ron Rogstad made a motion to replace his position on the Finance Committee with Art Tanner. Jack Thompson called for further nominations. With no further nominations, John VanDijk seconded the motion. The motion passed with all members voting in favor. o Executive Committee – The Executive Committed as now voted consists of Chairman, Ron Rogstad; Vice Chairman, Steve Poler; and Jack Thompson. Jack indicated that he would like to remain on the Executive Committee. John VanDijk made a motion to follow the roster as announced by Jack Thompson. Bob Beerbower seconded the motion. The motion passed with all members voting in favor. o Marketing Committee – Since Art Tanner was previously appointed to the committee, it now consists of Art Tanner, John VanDijk and Jim Eddy. John VanDijk made a motion to accept the roster with Art Tanner as the new member. Steve Poler seconded the motion. The motion passed with all members voting in favor. o Asset Sales Committee – Ron Rogstad made a motion to accept the Asset Sales Committee as it currently stands. John VanDijk seconded the motion. The motion passed with all members voting in favor. o Representatives - Columbia Pacific RC&EDD representative is Jim Eddy. Steve Poler made a motion to reappoint Jim Eddy. John VanDijk seconded the motion. The motion passed with all members voting in favor. - Council of Governments representative is Bob Beerbower. John VanDijk made a motion to reappoint Bob Beerbower. Steve Poler seconded the motion. The motion passed with all members voting in favor. - Grays Harbor Economic Development Council representative is Ron Rogstad. John VanDijk made a motion to reappoint Ron Rogstad. Steve Poler seconded the motion. The motion passed with all members voting in favor. • 2004-2005 State Audit Report (Final) is the 5th consecutive year in a row for a clean audit with no findings. • 2006 Single Audit – Scheduled – A Single Audit will be performed for 2006 due to the fact that the PDA had requested and received over $500,000 in federal funding. Ron Rogstad thanked Jack Thompson for his service as Chairman of the Board. 9. PUBLIC COMMENT: None. 10. ADJOURNMENT: At 3:30 p.m. with no further business to discuss, a motion was made to adjourn. The motion was seconded and approved with all Board members voting in favor.