GRAYS HARBOR PUBLIC DEVELOPMENT AUTHORITY Enterprise Building 50 Enterprise Lane Elma, Washington, WA 98541 Board of Directors Meeting Minutes of February 20, 2007
	THOSE IN ATTENDANCE: Board Directors: Commissioner Bob Beerbower, Commissioner Jim Eddy, Steve Poler, John VanDijk, Ron Rogstad and Art Tanner Guests: Bob Esposito Staff: Tami Garrow, Art Blauvelt, Joel Rett, Stan Ratcliff, Ross Read and Sandi DeLoe REGULAR BUSINESS: 1. ROLL CALL: Chairman Ron Rogstad called the meeting to order at 12:00 p.m. Jack Thompson did not attend due to other commitments. 2. EXECUTIVE SESSION: Ron Rogstad announced that there would be a recess for an executive session for one hour to discuss the lease or sale of property; and litigation or potential litigation with legal counsel. No action will be taken in the executive session. At the conclusion of the executive session the Board will reconvene for the regular board meeting. The meeting reconvened at 1:00 p.m. 3. CORRESPONDENCE: - Letter dated January 12, 2007 from State Representative, Kevin Van De Wege supporting legislative ratification of the “Job Development Fund Recommended Funding List.” - Letter dated January 30, 2007 from Senator Jim Hargrove supporting Job Development Funding. 4. ACTION ITEMS: - Approval of the January 16, 2007 Board Meeting Minutes – A motion was made, seconded and approved with all Board members voting in favor. - Approval of Resolution 2007-03, Adopting the Budget for Fiscal Year 2007 – The 2007 Budget was previously approved by a motion. This resolution is for consistency as all prior budgets have been approved by resolution. A motion was made, seconded and approved with all Board members voting in favor. - Approval of Resolution 2007-04, Authorizing Banking Signatures – Resolution seeks to delete members no longer on the Board and add new members appointed to the Executive Committee. A motion was made, seconded and approved with all Board members voting in favor. - Approval of Resolution 2007-05, Authorizing CEO to enter into final contract with CERB for loan on construction of a public facility - A motion was made, seconded and approved with all Board members voting in favor. - Approval of Expenditure Authorization 2007-05, Spec Building Expenses – A motion was made, seconded and approved with all Board members voting in favor. - Approval to Pay Expenditures – A motion was made, seconded and approved with all Board members voting in favor. - Review of December 2006 Financial Statements and year end 2006 Financial Statements – A motion was made, seconded and approved with all Board members voting in favor. - Review of January 2007 Financial Statements and Investment Report – A motion was made, seconded and approved with all Board members voting in favor. NOTE: The Finance committee meets prior to each Board meeting to review all expenditures, financial statements and the investment reports. 5. REPORTS: - Maintenance Update – Ross Read • Sampling continues on potable water after flooding at well field • Continued backflow testing and repairs due to freezing • Completed rerouting of sanitary drain in Telecommunications Building • Repaired siding on the Turbine Building due to windstorm • Fencing installation at Keys Road Well nearing completion • Trees removed to clear overhead PUD pole line • Continue to work on insulating at Olympic Composites as time allows • Finished Hoquiam School District phone/data upgrade to fiber optic network • Completed fiber pull to West Park to JH Kelly/Invenergy with ability to extend to warehouses • Replaced locks and repaired fences due to several security issues • Assisted Monolith Production with tour for photo shoot - Services Update – Stan Ratcliff • Assisting Park Company and ATR in elevator repairs and weather covers in restoring systems • Created a brochure for training facilities based on inquiries • Prepared Satsop Development Park “All Hazards Mitigation Plan” to be forwarded to State Emergency Management Division for review • Operating Engineers Union planning classes at the Park • Met with Center of Excellence Advisory Board regarding the Skills Center vocational training program • Attended Water/Wastewater Trade Show and Training Expo in Yakima; took classes in regulatory issues and code compliance • Formally elected to the Board of Evergreen Rural Water of Washington (ERWoW) • Traveled to Washington DC; met with Senators and Congressional representatives for ERWoW related to rural water issues • Met with Regional Training Network entities regarding governance model - Projects Update – Joel Rett • Interest from a company looking at portions of the reactor vessel for research • Assisted with fiber to West Park for J H Kelly and Invenergy • Submitted a proposal to Fire District 5 for placement of antenna on Cooling Tower 3 • Met with FEMA representatives for a kick-off meeting regarding flooding at the well field and impacts of shoring up the bank and the need for a filtration system • Working with TechTell regarding lighting fiber to Olympia • Working on windstorm cleanup; insurance will cover some of the repair cost - Board Member Update: • Art Tanner spoke of his upcoming retirement with Grays Harbor Community Hospital. He is planning to stay in the area and looks forward to having more time and will continue to work with the hospital for building expansion. • Jim Eddy announced that the new PUD building is now up and running named after Dennis Nichols who helped to initially form the PUD. - CEO Update – Tami Garrow • Went to Washington DC; met with the offices of Senators Maria Cantwell and Patty Murray and Congressmen Brian Baird and Norm Dicks • Attended the CERB Board meeting; received loan approval to build a spec building warehouse • Met with Pacific Mountain Workforce Development Council, Centralia College, Grays Harbor College and a group from Washington DC try to put together an operating structure for a regional training center • Met with Northwest Natural Resource group that provides certification for Forest Stewardship Council (FSC) in relationship to managing our forests with our Master Planning and Land Management Program • Received a reimbursement from FEMA on our landslide project (2006) • Attended State of Grays Harbor • Signed a lease with Invenergy for parking lot property across the street from the project • Signed a lease with Structural Building Components • Met with prospective tenant for the turbine building; prepared a lease proposal • Interest continues from distribution center client, client visited again • Met with call center client in New York City • Met with two manufacturing companies being displaced • Meeting with furniture manufacturer and a Japanese company • Attended South Sound Manufacturers Alliance conference • Will be attending Economic Development Conference in March • Received letter from HUD accepting a training center as a tenant 6. OLD BUSINESS: - Ron stated that Tami had traveled to Washington DC. The travel policy requires prior approval of which Tami emailed board members and received several replies for approval. Ron called for a motion to approve Tami’s trip to Washington DC and reimburse expenses. Steve Poler made a motion to approve. Art Tanner seconded the motion. The motion passed with all Board members voting in favor. - John Van Dijk asked about the master plan process. Tami responded that a meeting was held with AHBL and we are now focusing on the last piece of the process with parcelization and zoning requirements. They are now writing that portion and are planning meetings to present the entire package this spring. We are on track to adopt the Master Plan before the end of the year. 7. NEW BUSINESS; - John Van Dijk suggested that the PDA have a plaque made to honor Jack’s service as Chairman of the Board. - Ron Rogstad would like to appoint John Van Dijk to be an alternate member to the Executive Committee in the event that one of the members cannot attend. A motion was made, seconded and approved with all members voting in favor. 8. PUBLIC COMMENT: - Bob Esposito mentioned that most of the fencing has been taken down and wondered if a gated Park would work to ensure security for the Park. Discussion concluded that it would be difficult to attract new businesses if the entire Park was fenced in. 9. ADJOURNMENT: At 3:30 p.m. with no further business to discuss, a motion was made to adjourn. The motion was seconded and approved with all Board members voting in favor.