GRAYS HARBOR PUBLIC DEVELOPMENT AUTHORITY Enterprise Building 50 Enterprise Lane Elma, Washington, WA 98541 Board of Directors Meeting Minutes of May 15, 2007
	THOSE IN ATTENDANCE: Board Directors: Commissioner Bob Beerbower, Commissioner Jim Eddy, Commissioner Jack Thompson, Ron Rogstad, Steve Poler, John VanDijk, and Art Tanner Guests: Bob Esposito, Cordell Stewart and John Black Staff: Tami Garrow, Art Blauvelt, Brian Hatfield, Michael O’Day, Stan Ratcliff, Joel Rett, Ross Read and Sandi DeLoe REGULAR BUSINESS: 1. ROLL CALL: Chairman Ron Rogstad called the meeting to order at 12:00 p.m. Ron called for a one-hour recess for an executive session. 2. EXECUTIVE SESSION: Ron Rogstad announced that there would be a recess for an executive session for one hour to discuss litigation with legal counsel. No action will be taken in the executive session. At the conclusion of the executive session the Board will reconvene for the regular board meeting. The meeting reconvened at 1:00 p.m. 3. CORRESPONDENCE: - Letter dated April 30, 2007 from Grays Harbor Chamber of Commerce, thanking GHPDA for hosting the upcoming Chamber’s Business After Hours on Tuesday July 10, 2007 from 5:30 to 7:00 p.m. 4. PRESENTATION: - Cordell Stewart, Olympic Composites informed the Board members about his business that he operates at the Satsop Development Park. Tami presented Cordell with a plaque in recognition of the company’s contributions to the Satsop Development Park - John Black, J & H Timber Resources briefed the Board on his company and was also presented a plaque in appreciation for his contributions to the Park. The Park and the GHPDA Board of Directors expressed their appreciation for the patronage of both of these businesses. 5. ACTION ITEMS: - Approval of Resolution 2007-08, Authorizing the CEO to execute an agreement with Washington State Community Economic Revitalization Board (CERB) for aid in financing the cost of public facilities – A motion was made, seconded and approved with all Board members voting in favor. - Approval of Expenditure Authorization 2007-06, Diesel Generator Room Modifications – A motion was made, seconded and approved with all Board members voting in favor. - Approval of Expenditure Authorization 2007-07, Electronic Equipment Purchase – A motion was made, seconded and approved with all Board members voting in favor. - Approval of Expenditure Authorization 2007-08, Vehicle Purchase – A motion was made, seconded and approved with all Board members voting in favor. The motion increased the Expenditure Authorization from $15,000 to $20,000. - Approval of Expenditure Authorization 2007-09, Warehouse 34 Building Code Requirements – A motion was made, seconded and approved with all Board members voting in favor. - Approval of Expenditure Authorization 2007-10, Turbine Building Improvements-Professional Services – A motion was made, seconded and approved with all Board members voting in favor. - Approval of April 17, 2007 Board Meeting Minutes – A motion was made, seconded and approved with all Board members voting in favor. - Approval to Pay Expenditures – A motion was made, seconded and approved with all Board members voting in favor. - Review of April 2007 Financial Statements and Investment Report – A motion was made, seconded and approved with all Board members voting in favor. NOTE: The Finance committee meets prior to each Board meeting to review all expenditures, financial statements and the investment reports. 6. REPORTS: - Maintenance Update – Ross Read • Rerouting of power for metering in Diesel Generator room • Assisting Structural Building Components with County building code requirements • PUD Fiber Route continues to be installed along Haul Road • Transformer at settling pond has been replaced; building has been cleaned up and plans are to install security system. • Dealing with ATV trespassing issues along Haul Rd and along the perimeter of the Park. • Repaired sanitary sump pump for Lab building; now has a common pump with lift stations no. 4 and no. 1. - Services Update – Stan Ratcliff • Park Company having an auction May 24th at 10 AM for materials left for sale and equipment used during the sales agreement • Laborers Apprenticeship Training Program in progress • Grays Harbor College purchased two more tractors for the CDL class offered at the Park • Toured the Carpenters Union Apprenticeship Program Director around the Park for potential training opportunities • Toured the Army several times through the Park with a focus on the Unit 5 Reactor Buildings for training purposes • Gave a short presentation to the Pacific Mountain Work Force Council on the job training in progress and potential for increased vocational and academic training activities at the Park • Continue to support Grays Harbor College and Northwest Natural Resource Group in the development of the Park’s Forest Management plan • Continued support of the FEMA Windstorm paperwork and for the flood damage at the Keys Road Well • Working with Street Lundgren and Foster to get the building permits for the Water Treatment and Blowdown Buildings through the county • Will be working with KPFF in regards to the structural analysis of the Turbine Building with the idea of removing some of the large cross braces in the building to free up more space for manufacturing. - Projects Update –Joel Rett • Working with engineers with AHBL on storm water system for master plan • State passed budget for 12.5 % contribution towards the local cost share for FEMA projects • Continue to work with FEMA and state emergency management staff on well field issue and funding for filtration system • Warehouse 34 costs will be shared by tenant • Working with PIE on the spec building • Coyle contract almost complete for elevator installation in Administration Building • Received a grant from USDA for spec building for $28,349 - Board Member Update • Ron Rogstad and Jack Thompson attended the EDCs Annual Board meeting. JH Kelly reported on Biodiesel plant. The Port will be shipping out a load of Biodiesel to Canada this month • Jack Thompson will be attending the WPPA annual spring meeting in Spokane • Jack Thompson thanked the Board members again for the plaque presented to him at the last Board meeting. - CEO Update – Tami Garrow Tami introduced Brian Hatfield, Economic Development Specialist working for the Satsop Development Park on a part-time basis when the legislature is not in session • Toured area manufacturing buildings and developed specifications for ours • Technology company visited Satsop • Working with aerospace company • Working with aeronautics company • Working with data center prospect; tour and meeting with local service providers • Signed lease with BMT for 5,500 sq. ft. of space in turbine building • Improving, streamlining filing system for internal efficiencies • Met with CTED Bus. Dev. Director and International Business Director to brief on Satsop park activities and prospects and enlist their marketing assistance • Working on planned website improvements; progress continues on ED Suites • Jobs Team meeting; planning summer tour • Will host CERB Board meeting here July 18-19, tour planned • Will host ERWOW Equipment Expo July 12 • Will host Energy Summit June 22 • Will have Chamber Business After Hours July 10 • Developing bid packages for spec building purchase and erection; and for sitework • Developing lease proposal for prospective tenant in building • Soliciting RFPs for construction and partial permanent financing for building • Requesting amendment from CERB board to enlarge size of spec building project • Elma Chamber of Commerce held their May meeting here • Governor’s Cabinet will be here Thurs. 9:30 a.m. Port of GH • Will attend quarterly Pac Mountain Workforce meeting Thursday; WIRED grant submitted; should hear in June • South Sound Mfrs. Alliance meeting May 23 in Olympia • Audit completed; audit exit conference scheduled for 9 a.m. June 4 • Master Plan workshop held May 11 • Master Plan public meeting tentatively set for late June • Will have a booth at the TechConnective Trade Show in Olympia May 24 • Received initial paperwork for Job Development Fund contract; working on final contract documents • Awaiting final contract documents from CERB for spec building loan • Working with FEMA, Congressman Dicks and Sen. Murray’s office re: flood projects • Revising utility rate schedule for future board meeting • Working with PUD to resolve service-related issues • Submitted draft access agreement to data company; will submit one to tank company • Working to resolve issues for Structural Components Inc. so they can go into production • Submitted proposal for small wholesale food assembler • Blue Sky Café should open this week 6. OLD BUSINESS: None. 7. NEW BUSINESS; None. 8. PUBLIC COMMENT: None. 9. ADJOURNMENT: At 3:30 p.m. with no further business to discuss, a motion was made to adjourn. The motion was seconded and approved with all Board members voting in favor.