GRAYS HARBOR PUBLIC DEVELOPMENT AUTHORITY Enterprise Building 50 Enterprise Lane Elma, Washington, WA 98541 Board of Directors Meeting Minutes of June 19, 2007
	THOSE IN ATTENDANCE: Board Directors: Commissioner Bob Beerbower, Commissioner Jim Eddy, Commissioner Jack Thompson, Ron Rogstad, Steve Poler, John VanDijk, and Art Tanner Guests: Ron Pinnick, Grays Harbor Paper and Dave Reynolds, CH2M-Hill Staff: Tami Garrow, Art Blauvelt, Brian Hatfield, Michael O’Day, Stan Ratcliff, Joel Rett, Ross Read and Sandi DeLoe REGULAR BUSINESS: 1. ROLL CALL: Chairman Ron Rogstad called the meeting to order at 12:00 p.m. Ron called for a one-hour recess for an executive session. 2. EXECUTIVE SESSION: Ron Rogstad announced that there would be a recess for an executive session for one hour to discuss litigation and sale or lease of real estate with legal counsel. No action will be taken in the executive session. At the conclusion of the executive session the Board will reconvene for the regular board meeting. The meeting reconvened at 1:00 p.m. 3. CORRESPONDENCE: • Washington State Auditor’s Office Financial Statements and Federal Single Audit Report January 1, 2006 through December 31, 2006 and Exit Conference. John Van Dijk commended PDA staff for a clean audit. • Letter dated June 6, 2007 from U. S. Department of Commerce, EDA Grant 07 79 05641 • Letter dated June 11, 2007 from GHPDA, EDA Grant 07 79 05641 • Letter dated June 8, 2007 from Washington Military Department, All Hazards Mitigation Plan • Letter dated June 13, 2007 from GHPDA re: All Hazards Mitigation Plan • Grays Harbor Jobs Team Minutes • Port of Grays Harbor’s “Around the Dock” Newsletter 4. PRESENTATION: • Ron Pinnick of Grays Harbor Paper Co. made a presentation to the Board to introduce the Building a Sustainable Grays Harbor program. • Dave Reynolds of CH2MHill gave a report to the board summarizing the report prepared for the PDA by CH2M-Hill, which looked at the various options for providing treatment of industrial wastewater at the Satsop Development Park. Several different scenarios were discussed and associated costs were noted. Staff will continue to pursue information about the options available to the Park, along with costs, timelines, etc. but the report indicates that costs and timing are substantive issues in the decision-making process. 5. ACTION ITEMS: • Approval of May 15, 2007 Board Meeting Minutes – A motion was made, seconded and approved with all Board members voting in favor. • Approval of Resolution 2007-09, Authorizing the CEO to execute an agreement with Washington State Community Economic Revitalization Board (CERB) for aid in financing the cost of public facilities (Revised to include CERB language) - A motion was made, seconded and approved with all Board members voting in favor. • Approval of Resolution 2007-10 Authorizing lease agreements with Grays Harbor PUD - A motion was made, seconded and approved with all Board members voting in favor. • Approval of Resolution 2007-11, Authorizing approval of The Warm Company lease - A motion was made, seconded and approved with all Board members voting in favor. • Approval of Resolution 2007-12, Authorizing Applicant Agent, Project Manager and Alternate Applicant Agent for the All Hazards Mitigation Plan Grant - A motion was made, seconded and approved with all Board members voting in favor. • Approval of Resolution 2007-13, Authorizing Hazard Mitigation Plan Author - A motion was made, seconded and approved with all Board members voting in favor. • Approval of Expenditure Authorization 2007-11, Tenant Improvements, Enterprise Building - A motion was made, seconded and approved with all Board members voting in favor. • Approval of Expenditure Authorization 2007-12, Turbine Building Utility Upgrades - A motion was made, seconded and approved with all Board members voting in favor. • Approval of Expenditure Authorization 2007-13, Portable Loading Dock - A motion was made, seconded and approved with all Board members voting in favor. • Approval of Expenditure Authorization 2007-14, Turbine Building Elevators - A motion was made, seconded and approved with all Board members voting in favor. • Approval to Pay Expenditures – A motion was made, seconded and approved with all Board members voting in favor. • Review and approval of May 2007 Financial Statements and Investment Report – A motion was made, seconded and approved with all Board members voting in favor. NOTE: The Finance committee meets prior to each Board meeting to review all expenditures, financial statements and the investment reports. 6. REPORTS: • Maintenance Update – Ross Read Maintenance Update in board packet • Services Update – Stan Ratcliff Services Update in board packet • Board Member Update Jack Thompson noted that the Board should maintain confidentiality of prospective clients and tenants (what is this?? I don’t recall what that was all about)… • CEO Update – Tami Garrow Update in board packet 6. OLD BUSINESS: None. 7. NEW BUSINESS; None. 8. PUBLIC COMMENT: None. 9. ADJOURNMENT: At 3:30 p.m. with no further business to discuss, a motion was made to adjourn. The motion was seconded and approved with all Board members voting in favor.