GRAYS HARBOR PUBLIC DEVELOPMENT AUTHORITY Enterprise Building 50 Enterprise Lane Elma, Washington, WA 98541 Board of Directors Meeting Minutes of July 17, 2007
	THOSE IN ATTENDANCE: Commissioner Bob Beerbower, Commissioner Jim Eddy, Commissioner Jack Thompson, Ron Rogstad, and Steve Poler Guests: Bob Esposito, Frank Michael, Mike Christiansen and Dan Jones Staff: Tami Garrow, Art Blauvelt, Brian Hatfield, Michael O’Day, Stan Ratcliff, Joel Rett, Ross Read and Sandi DeLoe REGULAR BUSINESS: 1. ROLL CALL: Chairman Ron Rogstad called the meeting to order at 12:00 p.m. John Van Dijk and Art Tanner were unable to attend due to other commitments. Ron called for a one-hour recess for an executive session. 2. EXECUTIVE SESSION: Ron Rogstad announced that there would be a recess for an executive session for one hour to discuss litigation and sale or lease of real estate with legal counsel. No action will be taken in the executive session. At the conclusion of the executive session the Board will reconvene for the regular board meeting. The meeting reconvened at 1:00 p.m. 3. CORRESPONDENCE: • Letter dated June 28, 2007 from Tom Trulove, Chairman of CERB, re: Job Development Funds for the Satsop Development Park Turbine Administration Building Improvements. • Letter to Mr. Tom Trulove, Chairman of CERB, requesting an extension of Initial Offer of Financial Aid for the CERB Spec Building grant • Letter dated June 18, 2007, Grays Harbor Chamber, Grays Harbor Tourism, Port of Grays Harbor and Grays Harbor County; invitation to sponsor “Showcase Grays Harbor 2007” on September 21, 2007. - A motion was made, seconded and approved with all Board members voting in favor to sponsor the event with a contribution of $500 as requested by Grays Harbor EDC. 4. PRESENTATION: • Tami introduced Frank Michael, owner of Structural Building Components, one of the Park’s newest businesses. Mr. Michael gave the Board an overview of his business. The Board thanked Mr. Michael for his business and welcomed him as a tenant. • Mike Christiansen of the Park Company gave the Board an update on the Asset Sales Agreement and presented the Board with a check. • Stan Ratcliff opened the hearing for the GHPDA’s draft All Hazards Mitigation Plan, as required by FEMA, and announced that the meeting was open for public comment on the plan. The plan addresses actions to be taken by Grays Harbor PDA in the event of a natural disaster affecting the Satsop Development Park. Plans are available for public review. A grant application is in process to seek funding for development of a backup domestic water source to mitigate the potential loss of the Keys Road Well due to flooding or erosion. • AHBL is on site today preparing for this afternoon’s Open House to present the Draft Master Plan for public review and comment. The Open House is scheduled from 4 -7 p.m. in the Flex-Tech Building. Letters of invitation have gone out; press releases have been sent and public service announcements have been run by local media. Staff also placed paid ads in the Vidette and the Daily World advertising the Open House/special meeting. 5. ACTION ITEMS: • Approval of June 19, 2007 Board Meeting Minutes – Jack Thompson noted the minutes contained editing comments that should be removed. A motion was made, seconded and approved with all Board members voting in favor to approve the minutes as amended. • Approval of Expenditure Authorization 2007-05, Amendment 1, Spec Building expenditures - A motion was made, seconded and approved with all Board members voting in favor. • Approval to Pay Expenditures – A motion was made, seconded and approved with all Board members voting in favor. • Review and approval of June 2007 Financial Statements and Investment Report – A motion was made, seconded and approved with all Board members voting in favor. NOTE: The Finance Committee meets prior to each Board meeting to review all expenditures, financial statements and the investment reports. NOTE: The Finance committee meets prior to each Board meeting to review all expenditures, financial statements and the investment reports. 6. REPORTS: • Maintenance Update – Ross Read Poured slab outside Warehouse 17, East door Backhoe support for geo survey of new building site Working on new water connection for Enterprise and Spec Building Performed vegetation maintenance Summer help continues trimming brush, painting, pressure-washing, etc. Administration Elevator construction project nearing completion Replaced UPS in Switchroom with larger unit Purchased electrical meters for turbine building distribution; will include current transformers, intelligent meters and software Tenant networks have all been consolidated onto separate Vlans Setup phone and data services for new tenants in Enterprise and Admin Buildings Planning network extensions for West Park and Ranney Wells Planning the migration of fiber transport from CELL to PUD collocation facility Commissioning variable speed blower and controls for the Wastewater Treatment Plant • Services Update – Stan Ratcliff Assisted BMT and KPFF with seismic analysis of the Turbine Building Assisted BMT on setting up an office in the Admin Building and drafted a lease for the space Assisted laborers Union for a concrete cutting class the week of July 9-13 Hosted the ERWoW Equipment Expo on Thursday July 12 Assisted with the Grays Business Harbor After Hours Attended Local Emergency Planning Council Meeting in Montesano July 14 and our All Hazards Mitigation Plan was reviewed and approved for submittal to the state Emergency Management Department Assisted with FEMA inspection of the Keys Road Well Assisted Kirk Hansen of NNRG (Northwest Natural Resources Group) in a walkdown of the wilderness areas All Hazards Mitigation Plan will be complete when public meeting comments are received at July Board meeting and incorporated into final document All Hazards Mitigation Grant Application is in progress with a scheduled completion and delivery to the State EMD by July 31, 2007 • Services Update – Joel Rett Organizing predevelopment meeting to initiate the process for redeveloping and leasing the turbine building Professional Drywall Services is a new office tenant upstairs in the Enterprise Building Establishing a method for maintaining a USGS gauging station on PDA property to monitor low flow water conditions previously performed by Energy Northwest. PDA will maintain the gauging station for a cost of approximately $18,000 per year. Cost will be reimbursed by Invenergy. Moving forward to obtain FEMA authorization for water filtration plant for well upstream of chlorinator building. Need a change order for CH2M Hill to change design and go out to bid. FEMA windstorm authorization for payment submitted; $10,000 paid by insurance company. Keys Road Wellfield –State DFW recommends providing instream log barriers/engineered structures to provide habitat to improve fish environment as a result of putting rock in river to save the well. Met with FEMA, State DFW, NOAA, Fisheries, Mike Daniels and Federal Fish and Wildlife to determine requirements. Knight Fire Protection coming in to make minor changes to Warehouse 34. • Board Member Update Jim Eddy noted that there had been no changes since the announcement of winning the BPA lawsuit. Engineering is overwhelmed with new construction, hiring more engineers to relieve work load with possible contracting of engineering. • CEO Update – Tami Garrow Final Audit Report issued July 13th; sixth clean audit in a row for the GHPDA Master Plan Open House will be held immediately following the Board meeting from 4:00 p.m. to 7:00 p.m. Second annual Jobs Team Tour scheduled for July 18th and will be combined with the CERB tour in the afternoon. GHPDA and Port of Grays Harbor are organizing and hosting the tour Thursday July 19 CERB will hold its quarterly meeting at the Satsop Development Park Items on the agenda will be GHPDA’s request to modify the scope of work for our JDF grant to include the barge slip and haul road; as well as a time extension request for the GHPDA’s Spec Building project Hosted Chamber Business After Hours on July 10 with over 80 people attending Welcomed Professional Drywall Services as our newest tenant BMT is leasing temporary office space in the Admin Building while we negotiate long-term agreement and move forward with Turbine/Admin building improvement projects Sent out multiple proposals for lease of space in spec building Speaker for Grays Harbor Radio’s Live at Nine radio program Speaker at Aberdeen Rotary July 11 Meeting with Dennis Matson next week to discuss prospects Working with new start up company looking for space Working with Frank Franciscovich, others on a prospective job creation program 6. OLD BUSINESS: None. 7. NEW BUSINESS; None. 8. PUBLIC COMMENT: None. 9. ADJOURNMENT: At 3:00 p.m. with no further business to discuss, a motion was made to convene for an additional Executive session for approximately 30 minutes for discussion of litigation and sale or lease of real estate with legal counsel. No action will be taken during or following the Executive Session. The Board met until 3:30 p.m. and then reconvened for the regular Board meeting. A motion was made to adjourn the meeting at 3:30 p.m. The motion was seconded and approved with all Board members voting in favor.